Job Description
Position Title: Executive Assistant
Department: Office of the President
Reporting To: President and CEO
Who We Are: The American Council on Renewable Energy (ACORE) is the nation’s leading voice on the issues most essential to clean energy expansion – and we’ve been doing it for over 20 years. The ACORE staff bring decades of experience, passion, and dedication to their jobs, which translates into tenacious execution for our members and partners in driving the clean energy revolution forward. We believe in a clean energy future. We also believe in enjoying where you work. ACORE is proud to be named by The Nonprofit Times as one of the best nonprofits to work for in 2023.
Who We’re Looking For: We seek a talented, highly motivated executive assistant for the president and CEO. This role will ensure the smooth operation of the CEO’s office. The person will require high professionalism, discretion, and critical thinking. They will handle highly sensitive information, manage multiple complex projects, and communicate with internal and external stakeholders on the CEO’s behalf.
The ideal candidate will be proactive, strategic, and able to prioritize effectively in a fast-paced environment. The salary range is between 60k and 70k.
What You’ll Do: - Manage the CEO’s complex calendar and schedule and communicate updates and support needs to relevant internal stakeholders
- Draft, edit, and proofread correspondence on behalf of the CEO and handle all communication (email, calls, messages).
- Ensure the CEO and executive team members are well prepared for meetings, confirming technology, agendas, briefing materials and presentations are provided in advance.
- In coordination with team members, develop backgrounders and briefing materials to prepare for meetings.
- Coordinate all travel logistics for the CEO, ensuring smooth execution of both domestic and international trips. Prepare detailed travel itineraries, including arranging accommodations, transportation, and ensuring all necessary documentation is secured.
- Oversee the CEO’s expense reporting and timesheet submissions, ensuring accuracy, compliance, and timely processing.
- Manage and coordinate meetings and travel for other members of the executive team as needed.
- At the direction of the CEO and EVP, Corporate Engagement provide administrative support to ACORE’s Board of Directors meetings and activities
The Must-Haves : - Exceptional ability to keep pace with a dynamic, fast-moving executive—high energy, responsiveness, and composure are essential.
- Proactive mindset with sharp anticipation skills; able to stay two steps ahead and pivot quickly to meet changing priorities.
- Operates with a strong sense of urgency and execution—thrives in a high-performance, deadline-driven environment.
- Discreet and trustworthy when handling highly sensitive information; a proven record of sound judgment and confidentiality.
- Strong technological, organizational and time-management skills with the ability to manage competing demands without dropping the ball.
- Polished communicator with the confidence to engage on behalf of the CEO with high-level stakeholders.
- Detail-obsessed and committed to delivering seamless, high-quality work under pressure.
- Self-starter who can work independently while contributing to a collaborative team culture.
- Bachelor’s degree.
- Minimum of 4 years of experience supporting senior executives or C-suite leaders in a fast-paced environment.
The Perks of Working at ACORE: - Competitive salary.
- Robust health care options.
- Generous vacation policy with 15 vacation days in your first year.
- 11 federal holidays, plus the week between Christmas and New Years.
- Paid parental leave.
- Hybrid work schedule.
- 401(k) retirement plan that includes an employer contribution.
- Educational assistance program.
- Talented team members who care deeply about our mission and one another.
Non-Discrimination ACORE is committed to workplace diversity and inclusion. We are an equal-opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.
Job Tags
Holiday work, Full time, Local area,