Job Description
Administrative Officer (Public Health Workforce) Location Honolulu, HI :
Description Title: Administrative Officer (Public Health Workforce) (pos #77623T) READVERTISEMENT Position Number: 0077623T Hiring Unit: Thompson School of Social Work & Public Health, Office of Public Health Studies Location: University of Hawaii at Manoa Date Posted: November 22, 2023 Closing Date: December 13, 2023 at 11:59 PM HST Band: A Salary Information: Commensurate with qualifications and experience Position type: Temporary Full Time Equivalency (FTE): 1.00 FTE Not to Exceed: August 31, 2024 Funding: Federal Other Conditions: To begin approximate January 2024. Continuation dependent upon satisfactory performance, program needs, and availability of funds Duties and Responsibilities: - Assists the Principal Investigator (PI) and Co-Investigator (Co-I) by supporting public health workforce activities, initiatives, and pathways in close partnership with the Hawaii Department of Health (DOH) and other stakeholders
- Under general supervision of the PI and Co-I, coordinates and manages administrative aspects of the workforce development contract.
- Manages procurement processes including payment of tuition, stipends, books, and purchasing of program equipment and supplies, process payments, prepare travel documents, and other administrative and fiscal duties as necessary
- Performs procurement functions within the major systems (UH, RCUH, UHF, etc), may include but not limited to the preparation of purchase orders, requisitions, invitations to bid, requests for proposals/quotations or proposal/bid/technical specifications, sole source requirements, reimbursements, purchasing card payments, etc.
- Handles all administrative, technical and logistical aspects of the contract and program activities to fulfill grant objectives
- Collaborates with vendors in order to meet documented deliverables.
- Ensures that all goods and services are purchases in compliance with federal, state, and university guidelines and procedures
- Assists with the preparation of subcontracts, subawards, contract amendments, agreement for services, and Memorandum of Agreements or Understanding
- Assists with the verification of compliance with contract and agreement terms and conditions and monitoring of internal and external deadlines
- Collects appropriate documents and submits travel requests for approval and processing
- Maintains and conducts an inventory of instruments, equipment, and/or supplies
- Plans and arranges schedules of visiting guests as needed
- Liaises with UH and RCUH HR offices to prepare personnel documents including the coordination of guest speakers and Employee-Independent Contractor (EIC) reviews.
- Performs other related project administration support duties as required
- Other duties as assigned
Minimum Qualifications: - Possession of a baccalaureate degree in Business Administration, Education, Public Health, or related field and one (1) year of progressively responsible professional experience with responsibilities for educational, business, or health administration or equivalent education/training or experience
- Functional knowledge of principles, practices and techniques in educational, business, or health administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of administrative concepts, principles, theories, federal and state laws, rules, regulations, and systems associated with educational, business, or health administration
- Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the area of educational administration.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals
- Demonstrated ability to operate a personal computer and use word processing and spreadsheet programs
Supplemental Minimum Qualifications - Able to work as a team member and to proactively investigate, recognize and resolve administrative and fiscal procurement and operating issues.
Desired Qualifications: - Knowledge of policies and procedures, regulations and guidelines of the State of Hawaii and Federal Government.
- Familiarity with the policies and procedures of higher education.
- Knowledge of UH, RCUH, or UH Foundation policies and procedures
- Experience with UH, RCUH, or UH Foundation accounting, procurement, and human resources systems (i.e. KFS, PeopleSoft, eTravel, RCUH portals, etc).
- Experience collecting quotes from vendors
- Experience initiating purchase orders and processing payments including supplies, travel, equipment, or stipends
- One year of experience in public health and/or program planning/management
- Experience requesting vendor and/or contractor bids through systems such as SuperQuote
To Apply: Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit the following: - Cover letter itemizing how you meet each of the minimum qualifications, any desirable qualifications (as applicable), and reason for applying for this position
- Names and contact information (including email addresses) of at least 3 professional references
- Current curriculum vitae.
- Official transcripts or equivalent documents directly from the institution of highest educational level relevant to job sought (transcript copies are acceptable but official originals required upon hire)
NOTE: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Becky Rodericks, rebekah7@hawaii.edu EEO/AA, Clery Act, ADA The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
Job Tags
Full time, Contract work, Temporary work, For contractors,