Job Description

JobID: 6837

Position Type:
Secretarial/Clerical/Campus Level Clerk

Date Posted:
1/6/2025

Location:
B.L. Garza Middle School

Date Available:
01/06/2025

REPORTS TO:

Campus Principal

APPLICATION DEADLINE:

Open Until Filled

LENGTH OF WORK YEAR:

207 days

DATE REVISED

June 19, 2019

WAGE/HOUR STATUS:

Non-Exempt

SALARY RANGE:

$17.43 Minimum

$26.15 Maximum

PAY GRADE:

PS4

PRIMARY PURPOSE:
The Attendance Clerk is responsible for maintenance of all attendance records.

QUALIFICATIONS:
TEA certification requirements
High School Graduate or GED
Must possess office skills
Computer Literate/able to access information from computer/Region One ESC.

MAJOR RESPONSIBILITIES AND DUTIES:

• Performs the usual office routines and practices associated with a productive and efficient office operation.
• Registers all incoming students.
• Compiles, verifies, and maintains all demographic data on all active students.
• Maintains all period absence reports by periods on a daily basis.
• Files and maintains documentation on truant students.
• Alerts principal of students skipping or of continuous absences.
• Compiles and submits daily attendance reports to Assistant Superintendent for Operations & Support Services.
• Computer operations: updates and maintains daily attendance on students; updates and maintains special reports.
• Types a variety of material, as directed from drafts or corrected copies.
• Files correspondence or other records in a prescribed manner, according to the practice of the office.
• Updates data processing materials coming from Region One ESC.
• Carries out Audits every six weeks.
• Stores Attendance Records for the five years required for TEA Audit.
• Inputs excused and unexcused absences on a daily basis.
• Issues students “Admit to Class” slips, when returning from an absence.
• Withdraw students/verify withdrawal with parents/guardian.
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

EQUIPMENT USED:

• Personal computer, printer, copier, calculator

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress; repetitive hand motions; prolonged use of computer.

FUNDING:
Program: ___________________________________________________ Percent: ____________%
Program: ___________________________________________________ Percent: ____________%

In compliance with federal program guidelines outlined in OMB-Circular A-87 Office of Management and Budget all staff who is split funded or often is referred as employees that work on multiple activities or cost objectives are required to work on Time and Effort as per OMB Circular A-87 attachment B, section 8, h.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement
Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.
Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.

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