Job Description

About Us: At CVNL, we are committed to advancing nonprofits and volunteerism, empowering individuals, and strengthening leadership in our community. Our organization is well-established and led by a highly respected Chief Executive Officer (CEO). As the Executive Assistant, you'll have the privilege of learning from this accomplished leader and our experienced team, setting you on the path to a successful career in the nonprofit sector.

We are currently seeking a dynamic, collaborative, proactive, and detail-oriented individual to join our team as the Executive Assistant to the Chief Executive Officer (CEO). As the only Executive Assistant at CVNL, this position will play a pivotal role in helping the CEO, Board of Directors, and leadership team achieve key objectives for the business. This includes being responsible for a broad scope of ongoing administrative duties as well as managing key projects that support business needs and objectives. Being able to handle a wide variety of activities and confidential matters with discretion as well as working under pressure while juggling multiple priorities will be a key to success.

Why Join Our Team:

• Proven Career Growth: Recent Executive Assistants who joined our team were promoted to other roles within our organization or took on leadership positions in other reputable agencies. Your dedication and hard work will be recognized and rewarded here.
• Impactful Work: You will be at the forefront of advancing nonprofits and volunteerism, making a positive difference in our community.
• Independent Project Management: Gain valuable experience by independently managing projects from start to finish, honing your skills and boosting your confidence.
• Collaborative Culture: Be part of a supportive and collaborative team that values your unique perspective and fosters professional growth.

Responsibilities: As our Executive Assistant, you will play a vital role in supporting our CEO and the leadership team. Your responsibilities will include, but are not limited to:

• High-Level Administrative Tasks: Manage schedules, complete expense reports, handle phone calls, order supplies, and ensure smooth day-to-day operations.
• Effective Communication: Be the primary author of executive communications, reaching out to staff, board members, business/community leaders, government officials, and the general public on behalf of the CEO.
• Project Management: Assist the CEO with logistical support for trainings, workshops, and events, including invoicing, attendance tracking, and presentation material preparation.
• Relationship Building: Cultivate strong relationships across the organization, staying informed about ongoing initiatives.
• Community Engagement: Represent CVNL and our CEO in community and organizational activities, acting as a positive ambassador.
• Resourceful Support: Respond to inquiries about our programs and services, providing resource information and referrals.
• Operational Excellence: Identify opportunities to improve business efficiency and operations, contributing to our continuous growth.
• Board Support: Assist the Board of Directors and Board Committees with meeting scheduling, correspondence management, report preparation, and meeting minute compilation.
• Event Coordination: Support staff as a host for internal workshops and meetings, ensuring smooth setup, check-in, and cleanup.
• Grant Management: Manage the Napa Venue Grant, overseeing the budget and communication with applicants on behalf of the Gasser Foundation.
• Organizational Documentation: Keep track of annual Board documents and 'give/get' goals and results.

Requirements

• Detail-Oriented: Exhibit strong attention to detail, ensuring accuracy and precision in all tasks.
• Exceptional Communication: Possess excellent written and verbal communication skills, representing CVNL with professionalism.
• Resourcefulness: Demonstrate the ability to work independently and manage multiple tasks effectively.
• Tech Savviness: Proficient in Microsoft Office Suite and open to learning new technology-driven solutions.
• Proficiency in Microsoft Office Suite : Ability to effectively use tools such as Word, Excel, and PowerPoint for document creation, data analysis, and presentation preparation.
• Project Management Tools : Familiarity with project management software like Asana, or Basecamp for coordinating tasks, timelines, and resources across departments.
• Database Management : Basic knowledge of database software or CRM systems for maintaining contacts, tracking interactions, and managing donor or stakeholder information.
• Demonstrated passion for and commitment to the nonprofit sector preferred
• Preferred experience writing contracts, grants, presentations and/or reports
• Effective in working with diverse cultural and social populations

Physical & Travel Requirements:

• This position is based out of our San Rafael office with standard hours of Monday -Friday 9am to 5pm.
• Ability to occasionally travel throughout Marin and North Bay Area, commonly working out of the Santa Rosa office with occasional nights and weekends to support events/special projects. Standard Mileage Reimbursements apply.
• In addition to basic computer desk work, the employee is required to stand, walk, reach above shoulders, and climb or balance. The employee may occasionally lift and/or move up to 25 lbs.

Benefits

• Vacation: 12 days in year 1, 15 days in year 2, 20 days in year 5.
• SICK: 11 Sick days per year
• Holidays: 13 days observed.
• Health Insurance with base plan 100% covered by employer.
• Vision and Dental Insurance.
• 403B Retirement Plans with 3.5% employer contribution after 12 months.
• Staff have regular opportunities to participate in professional development workshops and classes offered at CVNL

Compensation:
The budgeted starting hourly rate that CVNL reasonably expects to pay for this position is $27.00 to 29.00 per hour. This takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, external market comparisons for similar positions in similar geographic locations and size. Offers are determined based on final candidate qualifications and experience.

CVNL is an equal opportunity employer and makes employment decisions on the basis of qualifications. The Agency policy prohibits unlawful discrimination in any employment decision based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sexual orientation or any other basis protected by federal, state or local law or ordinance or regulation.

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