Job Description

Executive Assistant to the CEO Opportunity - 

HRI Hospital is seeking an experienced Executive Assistant to the CEO for this 66 bed facility. The Executive Assistant to the CEO performs varied, complex, and confidential administrative, secretarial, and office support tasks in support of the CEO and Senior Management Team. Often acts as initial contact for hospital administration. The work requires the frequent use of tact, discretion, independent judgment, knowledge of HRI Hospital policies and procedures, and the ability to conduct independent projects. 

HRI Hospital is 66-bed psychiatric facility with adult inpatient services and several partial hospitalization programs. We are part of the largest private mental health system in Massachusetts and can therefore provide competitive salaries, benefits, and opportunities for growth and development. At the same time, the smaller size of our facility allows us to provide personalized attention and training to all our employees. Employees are part of a multi-disciplinary team of dynamic professionals providing high quality care to a diverse inpatient and outpatient group of individuals. We are located in Brookline – right near Boston University and Coolidge Corner – and provide easy access to public transportation and free parking. Employees are our most valued asset and we encourage qualified individuals to apply.

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Benefit Highlights

• Tuition Reimbursement
• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off (31 days per year + roll over)
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!
• More information is available on our Benefits Guest Website:  benefits.uhsguest.com

Responsibilities

• Serves as administrative “troubleshooter” and liaison to all levels of hospital staff. Provides appropriate problem resolution and/or coordinates communication with internal and corporate staff. Follows-up to ensure resolution.
• Exercises independent judgment and initiative when responding to routine internal and external inquiries, orally, or in writing by email, or otherwise.
• Manages time so as to be effectively responsive to the daily needs of the Executive Office.
• Administers Hospital Policy & Procedure System, PolicyStat, appropriately handling distribution of new/revised policies to hospital staff, as well as ensuring policies are kept updated in the system.
• Maintains Outlook Calendar for the CEO keeping them apprised of their activities on a day-to-day basis.
• Assists CEO w/mileage reimbursement and other expenses via the Concur system.
• Plans, organizes, implements and demonstrates initiative in the handling of assigned projects and completes them in a timely fashion.
• Arranges and/or assists in arranging and coordinating hospital events, trainings, and/or social functions.
• Administers Administrator on Call schedule, as well as scheduling committee meetings and hospital events to keep staff apprised of events as well as available meeting space.
• In accordance with UHS Risk Management Guidelines, maintains Hospital and Clinical Contracts and School Agreements, ensuring insurance certificates are in place and current; confidentiality clauses are signed or included as part of contracts; ensures that contracts are kept current, organized and easily accessible. Maintains Vendor/Contractor/Student Intern Signed Confidentiality Agreements.
• Responsible for coordinating all aspects of the credentialing process for medical staff and allied health professionals, and maintains files in accordance with DMH and TJC standards. Coordinates Credentials Committee meetings, producing meeting materials and taking minutes. Meetings are coordinated as needed in keeping with practitioner’s reappointment periods so that privileges don’t expire. Ensures all materials are in order before the credentialing process begins for newly appointed and reappointed practitioners.
• Completes initial Medicare Application and reassignment of Medicare Benefits Application for newly hired Physicians, Nurse Practitioners and other Allied Health Professionals.
• Receives and processes verification requests from other healthcare facilities.
• Provides general administrative support to the Medical Director and physicians to include drafting correspondence, coordinating meetings, maintaining PTO schedules and other support activities as requested.
• Responsible for scheduling the evening/weekend/daytime Psychiatry & Doctor-on-Call Schedule. Maintains these schedules for reference.
• Supports Governing Board communications. Responsible for all minutes, gathering information and compiling reports and keeping documentation in compliance with TJC standards.
• Serves as back up for Tele-health court sessions.
• Supports Director of Plant Operations in maintaining all Environment of Care documentation in compliance with TJC.
• Ensures daily and weekly DMH reporting requirements are submitted on time.
• Attend, record, and transcribe minutes for the following meetings: Sr. Operations, Department Head, EOC, Quality Council, Medical Executive, Governing Board, Town Hall, Service Excellence and others as requested. Ensure minutes are prepared in conformity with regulatory agency requirements; monitor follow through on action plans.

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

Requirements

• Education: High school diploma required, bachelor’s degree preferred.
• Experience: Three years of experience as administrative support to at the director level or above.
• Skills: Strong communication and team player skills; Time management and attention to detail skills; Knowledge and experience with Microsoft Office Suite; Expertise in psychiatric and addiction disorders; and Experience maintaining confidentiality in accordance with HIPPA and hospital policy
• Experience in a healthcare or hospital setting preferred

Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Avoid and Report Recruitment Scams

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

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