Job Description
About Westwin Elements Inc
Westwin Elements is at the forefront of building a secure and sustainable nickel supply chain for the United States. As part of our team, you will play a pivotal role in a historic project, contributing to the growth of domestic refining capacity and supporting the clean energy transition.
Key Responsibilities
Provide comprehensive administrative support to the Executive, managing calendars, scheduling meetings, and coordinating logistics with precision and discretion.
Take clear, organized, and timely meeting minutes and action items; follow up as needed.
Implement and maintain organizational systems to streamline communication, scheduling, and priorities.
Act as a gatekeeper and liaison between the Executive and internal/external stakeholders.
Manage personal and professional tasks including booking appointments, handling errands, coordinating travel, and managing coffee and meal orders when needed.
Ensure the Executive is well-prepared and on time for meetings, calls, and events.
Proactively anticipate the Executive’s needs and resolve challenges with minimal direction.
Maintain confidentiality and exercise sound judgment at all times.
Handle light project management and follow-through to keep initiatives on track.
Keep the Executive focused, on-task, and grounded during high-pressure situations.
Skills & Qualifications
3+ years of experience as an Executive Assistant, preferably supporting a C-level executive.
Proven ability to thrive in fast-paced, high-growth, or chaotic environments.
Strong organizational and time management skills with a high attention to detail.
High emotional intelligence and discretion, especially with sensitive matters.
Excellent written and verbal communication skills.
Strong adaptability skills to understand and work with a range of departments.
Ability to multitask without losing track of details.
Resourceful, proactive, and unafraid to take on both high-level and hands-on tasks.
A “no task is too small” mindset, combined with executive-level professionalism and judgment.
Willing to work weekends and travel when required.
The Pay Range For This Role Is
60,000 - 70,000 USD per year(OKC HQ)
Job Tags
Weekend work,
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